Overview & Application Scope
PT Umama Karya Nusantara (“Company”, “we”, “us”, or “our”) operates the Umama Integrated Management System (“UMAMA IMS”).
UMAMA IMS is a private internal management application developed for the operational needs of PT Umama Karya Nusantara. The application currently provides Human Resources Information System (HRIS) functions and may be expanded in the future to include additional internal management and operational functions.
This Privacy Policy explains how personal information is collected, used, stored, and protected when authorized users access and use UMAMA IMS.
1. Information We Collect
Depending on the features used within UMAMA IMS, we may collect and process the following information. The specific information collected may vary depending on the features and modules available to the user.
We may process information including:
- Full name
- Employee identification information
- Phone number
- Email address
- Job title
- Department or division
- Work location
- Employment status
- Attendance information
- Employment-related information
- HR records
- Documents and attachments submitted through the application
- Other information required for legitimate internal administration and company operations
UMAMA IMS may request access to the user’s device location for features that require location verification, particularly employee attendance.
Location information may be used to verify whether an employee is at or within an authorized work location when performing attendance-related activities such as check-in or check-out. Location information is used for legitimate internal operational and attendance purposes.
UMAMA IMS may request permission to access the device camera. Camera access may be used when an employee voluntarily uses a feature that requires taking or uploading a photograph, document, receipt, evidence, or other supporting attachment.
UMAMA IMS does not activate the camera without a user-initiated action.
Users may be permitted to upload documents, photographs, receipts, forms, or other files required for HR administration or other internal company processes. Uploaded information may be stored and made available to authorized personnel where necessary to process the relevant request or business activity.
UMAMA IMS may process information associated with a user’s account, including:
- User identification
- Account information
- Login records
- Authentication information
- Account activity
- Access permissions and roles
This information may be used to authenticate users, control access, maintain application security, and prevent unauthorized use.
We may collect limited technical information necessary for application functionality, security, maintenance, and troubleshooting. This may include device information, application version, operating system information, login activity, error information, and other technical records.
2. How We Use Personal Information
PT Umama Karya Nusantara may use information processed through UMAMA IMS to:
- Create and manage employee accounts
- Maintain employee records
- Manage HR administration
- Record and manage employee attendance
- Verify attendance locations
- Process employee requests and submissions
- Manage documents and attachments
- Manage internal approvals and workflows
- Authenticate users
- Manage user roles and access permissions
- Maintain internal operational records
- Support company administration and management
- Maintain application security
- Detect or prevent unauthorized access or misuse
- Troubleshoot technical issues
- Improve the functionality and reliability of UMAMA IMS
- Fulfill applicable legal and regulatory obligations
- Support additional legitimate internal management functions introduced to UMAMA IMS in the future
3. Internal and Restricted Access
UMAMA IMS is a private application intended for internal use. Only employees or other personnel who have been registered and authorized by PT Umama Karya Nusantara may access the application.
Registration or installation of the application alone does not automatically provide access. Access rights may be determined according to the user’s position, department, responsibilities, and authorization level.
4. Location Permission
Location permission is primarily used for features such as employee attendance and work-location verification. Where applicable, UMAMA IMS may obtain location information when an employee performs an attendance-related action.
If additional location-based functionality is introduced in the future, this Privacy Policy and relevant disclosures may be updated as required.
5. Camera Permission
Camera permission may be used to enable employees to capture and submit photographs or supporting documents directly through UMAMA IMS.
Camera access is only requested where necessary for application functionality and is not used for advertising purposes. Users may manage camera permissions through their device settings.
7. Data Security
PT Umama Karya Nusantara takes reasonable administrative, organizational, and technical measures to protect information processed through UMAMA IMS.
These measures may include authentication, access controls, user permissions, restricted system access, and other security measures appropriate to the nature of the information processed.
Although reasonable measures are taken to protect information, no electronic system, network, or method of data storage can guarantee absolute security.
8. Data Retention
Personal information may be retained for as long as reasonably necessary for:
- Employment administration
- Internal company operations
- Attendance and HR records
- Financial or administrative records
- Security and audit requirements
- Legal and regulatory obligations
- Dispute resolution
- Other legitimate business requirements
When information is no longer reasonably required, it may be deleted, anonymized, archived, or otherwise handled in accordance with applicable requirements and Company policies.
Termination of an employee’s UMAMA IMS account does not necessarily result in immediate deletion of employment records that PT Umama Karya Nusantara is required or permitted to retain.
9. User Rights and Data Requests
Subject to applicable laws and regulations, users may have rights relating to their personal data, including requesting access to, correction of, or updating of certain personal information.
Where applicable, users may also request deletion of personal data. However, certain information may need to be retained for employment administration, legal compliance, security, financial records, audit requirements, dispute resolution, or other legitimate purposes.
Users may submit privacy-related requests to PT Umama Karya Nusantara using the contact information provided in this Privacy Policy.
10. Account Deactivation and Employment Termination
UMAMA IMS accounts are provided based on authorization from PT Umama Karya Nusantara.
When an employee resigns, is terminated, changes responsibilities, or otherwise ceases to be authorized to use UMAMA IMS, the Company may suspend or deactivate the employee’s access.
Certain records associated with the employee may continue to be retained where necessary for legitimate business, administrative, legal, or regulatory purposes.
11. Children’s Privacy
UMAMA IMS is an internal business application intended for authorized employees and personnel of PT Umama Karya Nusantara.
The application is not designed or intended for general use by children.
12. Advertising
UMAMA IMS is an internal company application and does not use personal information collected through the application for third-party advertising.
13. Future Features and Modules
UMAMA IMS is designed as an integrated internal management platform. Although the application currently focuses primarily on HRIS functionality, PT Umama Karya Nusantara may introduce additional internal management modules and features in the future.
These may include operational, administrative, finance, inventory, retail, approval, reporting, communication, or other internal business-management functions.
14. Third-Party Services
UMAMA IMS may in the future integrate third-party infrastructure or services necessary for application functionality, such as hosting, notifications, analytics, authentication, file storage, or other technical services.
If third-party services process personal information on behalf of PT Umama Karya Nusantara, we will update our disclosures where appropriate and take reasonable measures to ensure personal information is handled appropriately.
15. Changes to This Privacy Policy
PT Umama Karya Nusantara may update this Privacy Policy periodically to reflect:
- New UMAMA IMS features
- Changes to internal business processes
- Changes to how information is processed
- Security improvements
- Legal or regulatory requirements
The latest version of this Privacy Policy will be made available through UMAMA IMS or an official webpage designated by PT Umama Karya Nusantara. The “Last Updated” date at the top of this Privacy Policy indicates when the policy was most recently revised.
16. Contact Us
For questions, concerns, or requests regarding privacy or personal information processed through UMAMA IMS, please contact:
Application: Umama Integrated Management System (UMAMA IMS)
Indonesia
Email: cs@umama.co.id
Website: https://umama.co.id